IMSolutions, LLC is seeking a Development Program Specialist (Budget) to provide support to the United States Agency for International Development (USAID) Afghanistan Mission. The office of Economic Growth (OEG) has a portfolio of $640 million, 15 active awards and 12 planned awards. The person filling this position is responsible for analyzing, managing, and evaluating the OEG budgets, reports, financial plans, mortgages, pipelines, and other items that support USAID initiatives promoting Economic Growth programming. This person will serve as the primary financial and budget management specialist and will support the office’s program managers and agreement/contracting officer representatives (A/CORs) as necessary. Work involves the full range of consultative, advisory, monitoring, management, data collection, analysis, and evaluative services to support effective budget management.
The Development Program Specialist (Budget) will be working under minimum supervision and will be expected to learn and be proficient in using both the USAID budget reporting system, the financial management system, and financial management instruments such as Phoenix. In addition to accessing correct budget and financial data from these systems. The Development Program Specialist (Budget) will be expected to appropriately manage and analyze budget data in response to different requests from within the Mission and from Washington.
This position is 100% remote. The start date is immediate.
Program Budget & Financial Management
• Preparation of program budget, monitoring obligation status, ensuring adequate documentation, monitoring forward funding compliance, and allocating adequate funding for program and program support.
• Participate in formulating the operational plan budget for all implementing mechanisms, program design and learning, and administration and oversight in line with earmarks, initiatives, and directives.
• Perform financial analyses; prepare the financial accounting and reporting aspects of project design, implementation, modification, and close-out.
• Responsible for coordinating with the Office of Financial Management (OFM) to lead the pipeline reviews and follow-up decisions made during the reviews.
• Provide significant comments/suggestions on the team’s pipelines according to forward funding policies found in the USAID Automated Directives System (ADS).
• Responsible for coordinating with the Office of Program and Project Development (OPPD) and the Office of Financial Management (OFM) to ensure timely compilation of the quarterly accrual estimates and tracking funds for activities implemented by partner organizations related to assigned areas of responsibility.
• Provide programmatic recommendations on the use of un-subcommited balances for on-going or new activities.
• Ensures that budget allocations are made in accordance with the procurement and obligation plans by providing the appropriate fiscal data to be used for new and existing projects.
• Advise on pertinent regulations that apply to the use of USAID funds by source, type, and duration.
Budget Requisition, Planning, Notification and Obligation
• Support the OEG team on program budget planning, management, and program development matters.
• Manage the overall $640 million portfolio budget.
• Responsible for the overall management of the OEG program budget tracking and reporting.
1. Preparation of cross-cutting program budgets and other essential budget support for both Mission- level planning documents (e.g., Project Appraisal Documents [PAD], pipeline reviews, accrual reports, portfolio reviews, procurement plans).
2. Reporting as requested by the headquarters in Washington, DC (e.g., Operation Plans [OP], Mission Resource Requests [MRR], and the Performance Plan and Report [PPR]).
• Directly responsible for the OEG budget through obligation plans and other tools.
• Advise Development Objective (DO) teams on allocations of Administration and Oversight (A&O) and Program Design and Learning (PD&L) costs.
• Track other program support funds in line with earmarks, initiatives, and directives.
• Responsible for organizing and leading quarterly pipeline reviews and for managing timely follow-up on decisions made during these sessions with the financial management office.
• Develop, maintain, update, and execute the procurement plan in close collaboration with the Office of Acquisition and Assistance.
• Responsible for coordinating the OEG team in the preparation of financial plans for the Missions Strategic Objective Agreement (SOAG) with the host government, including regularly communicating with relevant technical offices and reconciling budget and financial data with OFM.
• Advise teams through all aspects of program and activity design, including preparation of necessary feasibility studies and design documents, and ensures that such design efforts are carried out in conformity with U.S. Government statutes, USAID policies and regulations, and sound management practices.
• Manage field support budget reconciliations and is responsible for committing crosscutting resources, along with the Program Management Unit Lead.
Support for Performance Management and Reporting
• Provides management support for portfolio reviews.
• Assists the Project Development Officers (PDO) in scheduling reviews, collecting issues post-review, and providing teams with feedback in a timely fashion.
• Coordinate with OEG to provide draft responses to information requests from outside agencies.
• Respond to requests for information from Mission Management, the OEG teams, and engage in Audit responses from USAID/Washington.
Program Management and Activity Design
• Provide guidance through all aspects of program and activity design, budget implications, forecast and projections including preparation of necessary feasibility studies and design documents.
• Ensures design efforts are carried out using sound management practices, and are in conformity with statutes, USAID policies and regulations.
• Contribute to the design of activities (Concept Papers, Project Approval Documents, and Action Memos for Mission Director Approval though the Office Director), and related program descriptions and statements of work.
• Responsible for coordinating with the OEG team for developing a design schedule, assisting in designing new activities, organizing appropriate reviews of work from design teams.
• Ensure that program design documents include all the required sections and analyses in conformity with U.S. Government statutes, USAID policies and ADS requirements.
• Track and manage all activities through the project design, budgeting, and reporting phases for the Office.
• Monitor implementation of project activities, including compliance in meeting commitments and sub-obligations specified in the SOAG and implementation letters, conformity of operations with U.S. and host government laws, statutes, controls, and regulations and policy guidelines specified by USAID.
• Assist with the preparation of program reports such as the Operational Plan (OP), Mortgage Analysis Template, Quarterly Financial Review (QFR), other financial reports, as well as Performance Plan and Report (PPR), and Performance Management Plan (PMP) indicators on a quarterly or annual basis.
ESSENTIAL KNOWLEDGE, SKILLS and ABILITIES (KSA’s): –
• Requires strong operational, analytical, and managerial skills, as well as strong interpersonal skills.
• Ability to work effectively with superiors, subordinates, colleagues and partners-both inside and outside of the Mission.
• Requires having good written and oral communication skills and the ability to provide sound professional advice to senior Mission staff, as necessary.
• Requires intermediate to advanced skills using MS Excel, as demonstrated through prior work experience.
• Must have the ability to work independently, and as a team member, in carrying out the duties for this position.
MINIMUM QUALIFICATIONS –
• Ability to obtain facility access
• Bachelor’s degree in a relevant field (international development, international relations, economics, business administration, finance, accounting, or other related development area is required) and six (6) years of professional work experience OR Master’s degree in a relevant field plus four (4) years of professional work experience OR High School Diploma plus ten (10) years of relevant professional work experience.
1. Prior Work Experience: Progressively responsible experience in project budget planning, project cycle, and budget cycle management that includes analysis and interpretation of policies, procedures, program budget data analysis with governmental, non- governmental, bi-lateral, or multi-lateral donor is required.
• Language Proficiency: Level IV (Fluent) speaking/reading of English Language and Level IV (Fluent) speaking/reading of Dari and/or Pashto is required.
• Experience in project administration and management procedures.
• Proficient in the use of Windows, Google, Internet search engines, and e- mail applications.
POST ENTRY TRAINING –
• USAID policies and procedures outlined in the ADS 200 for program development, implementation, and monitoring,
• USAID information management protocols, and basic mission implementation and budget tracking systems.
• Within 6 months, the selected applicant will complete Economic Growth 101, 102, and 103 training and be familiar with ADS 205 requirements.
Benefits – IMSolutions is proud to offer a competitive salary, high-quality, broad, and diverse benefits, a generous Paid Time Off plan, and a corporate 401k plan. IMSolutions offers exceptional opportunities to develop a rewarding career. For more information, you can send any questions to firstname.lastname@example.org.
Equal Opportunity Employment: IMSolutions provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. IMSolutions is an E-Verify Employer.