IMSolutions LLC is seeking a Development Program Specialist (Budget) to provide support to the United States Agency for International Development (USAID) Afghanistan Mission. The Development Program Specialist (Budget) will be responsible for managing or performing a wide-range of Mission budget actions including but not limited to out-year budget planning, Congressional Notification, Operational Plan coordination and submission, allowance processing, budget change management, reconciliation, and annual, quarterly, and ad hoc budget reporting and analysis. The Program Specialist will serve on the Mission Budget Working Group and will report to the Senior Development Program Specialist (Budget) with overall supervision from the Budget team lead.
It is essential that the applicant exhibit good judgment and the ability to deal with ambiguity. Applicant will be required to exercise extensive, consistent, and superior judgment in managing all aspects of their work, and exercise limited latitude in planning and executing assignments. This includes proactively identifying problems before they occur or in early stages of development, resolving problems and conflicts, as well as meeting deadlines. All duties will require the applicant to develop, check, analyze, interpret, and evaluate facts before work can progress. Applicant will need to manage their workload daily. However, some activities will require planning in advance from six months to a year.
This position is 100% remote. The start date is immediate.
Mission Budget Requisition, Planning, Notification, and Obligation
• Work with other OPPD Budget Specialists who each support Technical Offices to ensure all out-year budget requests meet the needs of the Mission’s program by following the official guidance from the State Department’s Director of Foreign Assistance, the USAID Bureau of Resource Management (BRM), and Asia Bureau.
• Analyze new fiscal year guidance on the annual out-year budget request, the Mission Resource Request (MRR), under the U.S. Embassy’s Integrated Country Strategy (ICS) and coordinate the drafting of the MRR.
• Analyze new fiscal year Congressional Budget Justification (CBJ) guidance and coordinate the drafting of the initial CBJ as well as its clearance through the Mission.
• Analyze new fiscal year Operational Plan (OP) guidance and then coordinate the drafting, editing, and completion of the relevant budget sections of the annual OP.
• Coordinate the drafting, clearance, and transmission of all base documentation including Strategic Objective Agreement (SOAG) amendments, Bilateral Assistance Agreements, Implementation Letters, and other correspondence with the Ministry of Finance as needed. These documents include both financial data tables and program narratives.
• Analyze new fiscal year appropriations language and draft the initial version of the Mission’s Congressional Notifications (Country Budget Narratives).
• Maintain high-level contacts at the Ministry of Finance including the Director Generals of Policy and Program Implementation, Budget, Aid Management, and Treasury.
Mission Program Budget Implementation, Monitoring, and Analysis
• Build the technical capacity regarding USAID and USG annual budgeting across multiple technical offices through regularly scheduled training and hands-on budget work.
• In direct coordination with the Office of Financial Management (OFM), Office of Acquisition & Assistance (OAA), and budget specialists from the Mission’s technical offices, facilitate the preparation of OPPD’s contribution to the Mission’s Quarterly Financial Reviews (QFRs) and the analysis needed to provide recommendations to Mission Management as to optional courses of action.
• Ensure that decisions agreed upon during QFRs are followed up and completed, registering them when they are, and reporting progress to all Mission stakeholders.
• Provide expert analysis of QFR data for the Mission technical offices regarding budget preparation for Project Appraisal Documents, new project and mechanism designs, cost estimates, and expenditure trends.
• Collaborate with OPPD Budget Specialists on providing budget backstopping across the range of project design, planning, and implementation, including daily reconciliation of the budget tracking tool OPS Master with the Agency’s Phoenix accounting system, and the management and registering of un- sub-obligated pipeline, project mortgages, project and SOAG close out, de-obligations, accruals, open commitments, and reprogramming of funds by Objective, Program Area, Program Elements and implementing mechanism budget change notices.
• Ensure compliance with the USAID budget policies, adherence to the Agency’s forward funding guidance, and Congressional appropriation legislation, thereby facilitating program implementation.
ESSENTIAL KNOWLEDGE, SKILLS and ABILITIES (KSA’s): –
• General knowledge of the function and operation of foreign aid programs, particularly in the Afghanistan context.
• In-depth familiarity with the NGO and development community.
• A thorough understanding of the substantive elements of USAID’s design and implementation policies and regulations as well as monitoring and evaluation processes is desirable.
• Must be able to obtain, analyze and evaluate complex data and to prepare precise and accurate reports and analyses of information.
• Broad knowledge of accounting and internal control processes is required.
• Must be able to develop and maintain both internal and external contacts, including technical offices, the Regional Legal Advisor, Contracts Officer, and representatives of government and non-government participating organizations.
• Must be able to effectively identify, mobilize, and draw upon the expertise of technical and managerial personnel in the Mission.
• Demonstrated capability for perceptive analysis and the ability to write and speak effectively are required skills.
MINIMUM QUALIFICATIONS –
• Ability to obtain facility access
• Bachelor’s degree in a relevant field (business, administration, public administration, economic, finance, or related social science field) and six (6) years of professional work experience OR Master’s degree in a relevant field plus four (4) years of professional work experience OR High School Diploma plus ten (10) years of relevant professional work experience.
1. Prior Work Experience: Progressively responsible professional and direct experience in budgeting, financial management, accounting, or auditing with the USG, Afghan Ministry of Finance, or an international organization/business is required.
2. Direct experience in preparing and reviewing development project and strategy budgets and presenting budget information to an audience is also required.
• Language Proficiency Level IV (Fluent) speaking/reading of English Language and Level IV (Fluent) speaking/reading of Pashto or Dari is required.
• Have experience in project administration and management procedures.
• Be proficient in the use of Windows, Google, Internet search engines, and e- mail applications.
POST ENTRY TRAINING –
• Rapid familiarization with a wide range of Agency policies and procedures.
• Training in USAID project design and implementation, monitoring and evaluation courses, and sector specific knowledge related to backstopping responsibilities will be arranged, as well as other on-the-job training.
Benefits – IMSolutions is proud to offer a competitive salary, high-quality, broad, and diverse benefits, a generous Paid Time Off plan, and a corporate 401k plan. IMSolutions offers exceptional opportunities to develop a rewarding career. For more information, you can send any questions to email@example.com.
Equal Opportunity Employment: IMSolutions provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. IMSolutions is an E-Verify Employer.